| Created : |
14/7/2008 10:53 |
| Job type : |
Permanent - Full Time |
| Start date : |
21 July 2008 |
| Salary : |
0.0 - 0.0 per annum |
| Location : |
Balliol Business Park, Benton Lane, Longbenton, Newcastle Upon Tyne, NE12 8EW |
| Duration : |
null null |
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| Job reference 21189 |
Purchase Ledger ensures that all invoices, expense & petty cash claims are processed and paid efficiently within Anchor Trust. The team also has responsibility for the creation and maintenance of Vendor accounts as required. The Team is divided across three functions, Processing, Payments and Reconciliation.
Job Purpose
To provide an efficient customer service with responsibility for entering invoices into the computer system, ensuring that customers are paid to terms and creditors statements agree with our records.
Team Member responsibilities - General
1.Follow standard team processes, working co-operatively with the team to deliver an excellent administrative service to the customer so that their expectations are met or exceeded.
2.Attend regular team meetings with your colleagues to share information and learning, contribute to continually improving services and achieve consistency of delivery.
3.Investigate and seek to resolve customer complaints providing advice or escalating the complaint appropriately.
4.Carry out a range of other tasks, which support the team including word processing, taking messages, arranging meetings, filing, photocopying, maintaining and ordering stocks of stationery, opening, sorting and responding to mail.
5.Produce reports as necessary from the relevant systems so that service performance can be monitored and improved.
Team Member responsibilities ? Vendor
1.Creation of vendor records onto the computer system for employees, suppliers, contractors and residents following approval from the Business.
2.Maintenance of vendor records held on the system to ensure that information is always accurate. Maintenance includes deactivating vendors that are no longer required by the business.
3.Creation and maintenance of Anchors Petty Cash accounts, including creation and updating of signatories, transferring monies between bank accounts and opening and closing of accounts.
Team member responsibilities -? Processing
1.Collect post from reception and allocate within the Purchase Ledger team.
2.Data entry of invoices including expense and petty cash claims, in line with Service Level Agreements.
3.Collation of invoices for scanning.
Team member responsibilities ? Payments
1.Generate payment runs.
2.Reconciliation of bank statements.
3.Creation and upload of consolidated invoices.
4.Produce and cancel manual cheques as required.
Team Member Requirements - General
1.To demonstrate Anchor?s values of passion, pride, professionalism, reliability, clarity, and integrity.
2.An understanding of the Purchase Ledger function.
3.To demonstrate numeracy and a high degree of accuracy.
4.Proficient user of Microsoft Outlook, Word and Excel.
5.Well organised with an ability to prioritise and manage conflicting demands effectively.
6.Ability to use a communication style, which is appropriate to the audience.
7.Genuine enthusiasm for providing a high standard of customer service and an ability to promote a positive attitude within the team.
8.Work in partnership with other groups, teams, customers and suppliers.
Purchase Ledger Team member Requirements
1.Excellent data entry skills ? attention to detail required.
2.Working knowledge of Purchase Ledger and the associated processes.
3.Flexibility to ensure that deadlines are met.
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This temporary/contract job is managed by Matrix Managed Services on behalf of the client. As they are managed on behalf of the client, we would ask you not to contact them directly.
If you do have a question about your application please e-mail pjdqueries@matrixmanage.com
Your application will be handled solely by Matrix Managed Services. Please note, if you are successfully short listed, you will be contacted and asked to supply references, work eligibility and, if necessary, CRB information.
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